Business Office Coordinator

Greenville, SC

Full Time

Entry Level

iTrust Wellness is hiring a Business Office Coordinator to join our growing, multi-site mental health practice. This role is essential in supporting the financial and administrative functions that help our practice run efficiently and with integrity. Core responsibilities include managing business office tasks such as mail processing, inventory and supply ordering, accounts payable, recordkeeping, and assisting with bookkeeping in collaboration with our accounting team.

We’re proud to have been recognized as a Top Workplace in South Carolina in 2023, 2024, and 2025.

Position Specifics:
Location: West Greenville Office (125 Commons Way, Greenville, SC 29611)
Schedule: Monday-Thursday, 7:30AM-4:30 PM; Friday, 7:30AM-12:00PM
Responsibilities:

Receive and sort incoming business mail; route to appropriate recipients
Manage inventory and ordering of clinical and office supplies across locations
Maintain organized digital and physical records of business documents, including contracts, invoices, and payment confirmations
Process and track accounts payable to ensure timely and accurate vendor payments
Assist in reconciling payments and expenses across internal systems
Collaborate with the accounting team to ensure accuracy in QuickBooks and support monthly financial reviews
Support ongoing operational and financial process improvements

Professional Qualifications:

Prior experience in a healthcare office, finance department, or administrative support role preferred
Proven experience with financial transactions, recordkeeping, and reconciliation processes.
Proficiency in QuickBooks or similar accounting software required
Solid knowledge of Microsoft Excel and other office software
Strong analytical and problem-solving skills.
High level of accuracy and attention to detail in all financial and recordkeeping tasks.
Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.

Personal Attributes:

Reliable, accountable, and self-directed
Trustworthy and discreet with sensitive financial information
Approachable and supportive team member
Committed to excellence in both individual and team contributions

Compensation Package:

Salary - $45,000 - 55,000 / year
Paid Time Off (PTO) – 10 days (80 hours) plus one (1) day for each year of employment at iTrust for a possible maximum of 15 days (120 hours).
Paid Company Holidays – 5 days (Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving)
Paid End-of-Year Break (Dec. 24-Jan. 1) – office-wide closure for the holidays to rest and recuperate.
Medical, Dental, and Vision Insurance – Company Contributed
Short-Term and Long-Term Disability Insurance – 100% Company Covered
Life Insurance Policy – 100% Company Covered
401K with Employer Match

iTrust Wellness Group, LLC is firmly committed to creating a diverse workplace and is proud to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender identity and/or expression, sexual orientation, ethnicity, national origin, age, disability, genetics, marital status, amnesty status, or veteran status applicable to state and federal laws.

Note: This job description is intended to convey essential duties and responsibilities and is not an exhaustive list of all functions and tasks required. The company reserves the right to modify the duties and responsibilities of the position as necessary. Please submit your resume, to be considered for this position. Current or previous patients of iTrust Wellness Group are ineligible to apply.

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Business Office Coordinator

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